UUSD BOT Meeting Minutes
July 27, 2022

Revised 8/2/2022 

BOT Attending:
Paul Barnette
Laura Borsdorf
Chris Leslie
Linda Marsden
Jane Miller
Kent Sprunger
Rev. Heather Rion Starr
Richard Wheeler

Members Attending:
Allen Carincross
Alice Casey
Linda Defeo
Ellen Lytton
Pat Murdock
Pat Schaeffer
Ron Schafefer
Alleane Taylor

I.	After checkins, chalice lighting and opening reading, President Barnette called meeting to order. 

II.	The proposed Agenda was approved with no changes or additions.

III.	Items for Action

a.	Minutes from 7/12/22 BOT meeting were approved with no changes

b.  A summary of UUSD’s end of FY Report for 2022 was presented by Financial Officers Wheeler and Kent.  BOT reviewed this summary and will review and approve the details of FY 2022 Year End Report @ 8/9/22 BOT meeting.  UUSD ended the FY in a positive cash flow position of $29, 694.

c.  Linda Defeo, Pat Murdock, & Ron Schaeffer presented a required Report on the Review of UUSD’s Finances for FY 2020-2021.  After reviewing the contents of the report the BOT approved the receipt of the report that indicated UUSD’s “individual pledges, bank accounts and finances are handled in good faith an honesty.”

d.  Pat Murdock and Richard Wheeler presented the BOT with a revised Job Description (JD) for UUSD’s Office Administrator to be a 22 hour/week salaried non-exempt  position.  Rev. Heather informed the BOT that Nancy Cordes is leaving on 9/15/22, earlier than anticipated, and requested that the new Office Administrator begin on 9/6/22 to overlap with Nancy prior to her departure. 

After discussing several changes & additions to the job description the Board unanimously approved the revised JD with requested changes to be effective 9/16/2022.  Alleane Taylor agreed to post the approved UUSD Office Admin JD  in the UUSD website(?) this evening.  Rev. Heather will coordinate posting the JD on INDEED. R

e.  EPC reps presented an extensive proposal from Mark Ewert, as well as a 2-page Consulting Contract, for review.  EPC reps were asking that the BOT approve the Consulting Contract that is very limited in scope and only for a time frame from August to November.   After considerable discussion it was agreed rather than voting on the Consulting Contract today, the Contract Team will meet and review the contract with the EPC in preparation for talking to Mark Ewert together re: the terms of the contract, specifically regarding liability insurance coverage for these services.  Once this process is completed to the satisfaction of the parties involved, the BOT will review the Consulting Contract approval request on 8/9/22.  Once approved, After the Next Steps Process scheduled weekend in late November, EPC will be contracting visioning and conducting rapid strategic planning processes in order to create a plan and convert it to building and staff proposals with costs in order to consider a capital campaign. 

IV.	Items for Discussion

a.  Richard Wheeler and Kent Sprunger submitted an updated description of their Co-Finance Officer Duties, particularly those related to their Committee Participation.
		
Richard Wheeler participates in the following: 
Members of the Finance Committee and budget sub-committee
Chair of the annual budget team for pledge goal and final budget, including report to the BOT and the Congregation
Member of Contract Team

Kent Sprunger participates in the following:
Member of the Finance Committee and pledge sub-committee

b.  Kent Sprunger provided the BOT with the updated UUSD Congregation Chart with changes requested at last BOT meeting.  Today’s request for changes included two items. Remove the word “committee” from the asterisk description of what positions in the church qualify for Church Council membership to simply say, “Chairs”.  Update Covenant Groups box to include “Affinity”.  Today’s date will be indicated on the form as the current document.  Should there be no further changes this version will be distributed to the Church Council members on 8/26/22.

c.  VP Linda Marsden Updates

1.  Church Council meetings will begin again Friday, August 26th from 10 - 12 by Zoom.  The next meeting will be Friday, October 21st by Zoom with the next meeting in January 2023 to avoid meeting during the late December holiday season.

The agenda for the 8/26 meeting will include:

Review of the newly minted UUSD Congregation Chart now being managed by Kent Sprunger and no longer in an excel spread sheet.

Presentation from Ron Schaeffer re: his interest in having the CC watch the video, Who We Are, together.  

Ron and Pat Schaeffer would also like to share their experience of attending the UUA General Assembly.  Rev. Heather asked Ron and Pat inform Susan and Mac Goekler about their request to make this presentation re: UUA General Assembly participation to which they agreed in the event the Susan and Mac may also want to present their experience of UUA General Assembly this year. 

Richard Wheeler would like to present a review of UUSD’s financial procedures, including income and expenses, with the CC.

2.  VP Linda Marsden informed the BOT that the PMC will be getting an estimate for a professional installation of surveillance cameras on the 3 sanctuary doors, the 2 front entrance doors, the door to the deck from the gathering area and the door out of the large RE room on to the playground deck.  

VP Linda Marsden also reported the PMC is getting an estimate on the cost to install a RO water filtering system underneath the sink in the kitchen so the water will be clean for drinking again.  If installed this will end the need to purchase water in jugs now in place in the kitchen/gathering area.

The meeting adjourned at 5:40 PM with no need for an Executive Session.

Respectfully submitted,

Chris Leslie, BOT Secretary